Highlands School Parent Teacher Organization




	HIGHLANDS SCHOOL PARENT/TEACHER ORGANIZATION President: Debbie Lassiter Vice President: Susan Coram Secretary: Mandy Underwood Treasurer: Britt Iannacone
	Next PTO Meeting March 13th at 6:00pm PTO Activities/Calendar Talent Show - April 17th - Time TBA - Location - Old Gym PTO By-Laws PTO Meeting Minutes September 13, 2007 (General Meeting) PTO Budget (Under Construction) Interested in joining PTO? Click Here to Print Membership Application What more info - Email us!
	Highlands School Parent-Teacher Organization By-Laws Amended 1-20-05 Article I. Name The name of this organization shall be the Highlands School Parent-Teacher Organization (referred to in future references as Highlands School PTO). Our location is Highlands, NC. Article II. Objectives of the Highlands School PTO shall be: • To positively support the faculty, students, parents, and volunteers of Highlands School. • To raise funds in a manner sanctioned by the Macon County School Board (MCSB) for the benefit of Highlands School activities which have been approved by the MCSB and the Highlands School PTO. • To support the communication between the community and Highlands School. Article III. Basic Policies Section 1. The mission for this organization shall be supportive and shall be developed through conferences, committees, and projects. Section 2. This organization shall be non-commercial, non-sectarian, and non-partisan. No commercial enterprise and no candidate shall be endorsed by it. Neither the name of the organization, nor its officers in their official capacities shall be used in any connection with a commercial concern or with any partisan interest or for any purpose. Section 3. This organization shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise. Section 4. This organization shall not seek to direct the administrative activities of the school or to control its policies. Section 5. This organization may cooperate with other organizations and agencies active in child welfare, such as conferences, groups, or coordinating councils, provided its representatives make no commitments which bind the group it represents. Section 6. In the event of the dissolution of this organization, the assets of the organization shall be distributed for one or more of the exempt purposes specified in section 501 (c) (3) of the Internal Revenue Code of 1954 as from time to time amended. Article IV. Membership Section 1. Any person, regardless of race, color, or religion may become a member upon the completion of a membership form. Section 2. There shall be no requirement for members to pay dues. Donations from members will be welcomed. Donations shall be used for expenses incurred by the organization. Section 3. An annual enrollment of members shall be conducted, and additional members shall be accepted at any time. Article V. Officers and Their Election Section 1. The officers (the PTO Board of Directors) of this organization shall consist of a President, one or more Vice-Presidents, a Secretary, a Treasurer, a parent representative from each area: elementary, middle, and high school, and a teacher representative from each area: elementary, middle, and high school. Officers shall be elected by ballot at the last annual meeting. However, if there is but one candidate for any office, by motion from the floor, the election may be made by voice. All officers except for the Secretary and Treasurer shall serve for a term of one year and shall remain in office until their successors are elected. The Secretary and Treasurer shall serve for a term of two years. No officers shall be eligible to the same office for more than two consecutive terms. The nominating committee shall be appointed by February and will consist of three PTO Board Members. The slate of nominations for new members shall be proposed by the President during the April Board meeting and approved by the PTO Board of Directors. Section 2. The nominating committee shall report at the election meeting in May the name of at least one candidate for each office to be filled. The consent of each candidate must be obtained before his or her name is being placed in nomination. Voting shall not be limited to the nominees. Section 3. A vacancy occurring in an office shall be filled by a vote of the members or the organization at the next regular meeting, due notice of such election having been given. In case a vacancy occurs in the office of the President, the Vice-President shall assume the position of the President. Section 4. This organization shall elect or appoint any other officer thought capable to carry on its work. Article VI. Duties of Officers Section 1. The President shall preside at all meetings of the organization (and) of the executive committees, shall be a member ex-officio of all committees except the nomination committee, and shall perform all other duties usually pertaining to the office. Section 2. The Vice-President shall act as aide to the President and shall perform the duties of the President in the absence or inability of that officer to serve. Section 3. The Secretary shall record the minutes of all meetings of the organization and of the executive committee and shall perform such other duties as may be delegated to him or her. Section 4. The Treasurer shall receive all monies of the organization; shall handle all monies with one other PTO member and/or officer; shall keep an accurate record of receipts and expenditures; and shall pay out local funds only authorized by the organization. The Treasurer shall present a financial statement at every meeting of the organization, and at the final meeting. The Treasurer’s accounts shall be examined annually by an auditor or an auditing committee of not less than three members, who, satisfied that the Treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The auditing committee shall be appointed by the executive committee at least two weeks before the annual meeting. Article VII. Meetings Section 1. The meetings of the organization shall be held as determined by the executive board unless otherwise provided by the organization, or the executive committee. The executive committee will receive notification of the number of meetings and months in which meetings will be held. Section 2. Special meetings may be called by the executive committee, five days’ notice having been given. Section 3. At the annual meeting, annual reports shall be received and officers elected and installed. Section 4. The privilege of holding office, making motions, debating, and voting shall be limited to members of the organization. Article VIII. Executive Committee Section 1. The executive committee shall consist of the officers of the organization, the chairman of standing committees, and the principal of the school or representative appointed by her or him. The members shall serve until their successors are elected. Section 2. The duties of the executive committee shall be: A. To transact necessary business in the intervals between organization meetings, and other such business referred to it. B. To approve plans of work by standing committees. C. To present a report at the regular organization meetings. D. To appoint an auditor or auditing committee at least two weeks before the annual meeting to audit the Treasurer’s accounts. E. To prepare and submit to the organization for approval a budget for the fiscal year. F. To approve routine bills within limits of the budget. G. To create standing committees. Article IX. Standing Committees Section 1. Such standing committees shall be operated by the executive committee as may be required to promote the objectives and interests of the organization. The chairperson of the standing committees shall be selected by the officers, and principal of the school for the term of one year. Section 2. The chairperson of all standing committees shall present plans of work to the executive committee. No committee work shall be undertaken without the approval of the executive committee. Section 3. Since a special committee is created and appointed for a specific purpose, it automatically goes out of existence when its work is done and its final report received. Section 4. The President shall be an ex-officio member of all committees except the nominating committee. Article X. Parliamentary Authority The rules contained in an updated and revised edition of Robert’s Rule of Order shall govern this organization in all cases to which they are applicable and in which they are not inconsistent with they by-laws and those of the state branch and the National Congress. Article XI. Amendments Section 1. (a) These by-laws may be amended at any regular meeting of the organization by a two-thirds majority vote of the members present and voting, providing notice of the proposed amendment has been given at the previous regular meeting. (b) A committee may be appointed to submit a set of by-laws as a substitute for these by-laws only by a majority vote of the executive committee. Article XII. Miscellaneous The by-laws of this organization shall be deemed to be part of its articles of organization.